The Club for Classics on the Coast
Our club is here to encourage the use of classic motorcycles, be they British or from any corner of the world.
Although the majority of our members own and ride old and new British bikes, there are also many who own and ride other older and modern classics (Japanese, Italian, German, Indian etc).
We are realistic in our outlook and appreciate that we need to keep the scope of the club as wide as The picture above shows long-term member John possible for it to continue to flourish. We've been
Sellars, aboard his GRP-framed, Triumph-engined going for more than 40 years and would like to 'special' which he designed and built. The frame to think we'll be around in another 40 years!
is on display at Craven's Motorcycle Museum.
If you would like more information or a membership form please go to the 'Contact' page, or come along to one of our regular meetings at Staxton Village Hall and introduce yourself. Our yearly subscription rate is a very reasonable £20 which includes a monthly copy of 'Magneto,' our news leaflet and free entry on club night meetings.
A full set of club rules is available on request. (Please see below.)
Although the majority of our members own and ride old and new British bikes, there are also many who own and ride other older and modern classics (Japanese, Italian, German, Indian etc).
We are realistic in our outlook and appreciate that we need to keep the scope of the club as wide as The picture above shows long-term member John possible for it to continue to flourish. We've been
Sellars, aboard his GRP-framed, Triumph-engined going for more than 40 years and would like to 'special' which he designed and built. The frame to think we'll be around in another 40 years!
is on display at Craven's Motorcycle Museum.
If you would like more information or a membership form please go to the 'Contact' page, or come along to one of our regular meetings at Staxton Village Hall and introduce yourself. Our yearly subscription rate is a very reasonable £20 which includes a monthly copy of 'Magneto,' our news leaflet and free entry on club night meetings.
A full set of club rules is available on request. (Please see below.)
CONSTITUTION AND CLUB RULES
1. PREAMBLE
1.1 The club shall be known as the Yorkshire Coast British Motor Cycle Club, herein after referred to as the club.
1.2 The club shall be a non-profit making body. all surplus monies shall eventually be used in ways that will benefit the membership as a whole.
2 OBJECTIVES
2.1 To encourage the ownership and preservation of all British Motor Cycles and foreign bikes over 25 years old.
2.2 To provide through it's officers and organisation such service as may be required by members to further the objectives of the club.
3 MANAGEMENT
3.1 The management of the club shall be entrusted to a committee consisting of chairman, vice-chairman, secretary, treasurer (the elected officers) and between five and eight ordinary committee members elected at the A.G.M.
3.2 The club chairman shall stand down after three years from the end of the A.G.M> at which he was elected. The retiring chairman will not be eligible for re-election for three years, but will be allowed to serve on the committee if proposed and seconded at the A.G.M. A new chairman shall be elected by ballot at the A.G.M. having first been proposed and seconded. All retiring officers and committee members may, if eligible, offer themselves for re-election.
3.3 If a vacancy for an officer or committee member of the club arises in mid term, due to unfortunate circumstances, it may be filled by a temporary appointment made by the committee. Any such appointment must be ratified by the membership at the next A.G.M. The committee shall have the power to co-opt a member on to the committee at any time if the member would be of benefit to the club in an advisory position.
3.4 Any committee member who fails to attend three consecutive meetings without adequate reason shall be deemed to have resigned from his or her elected post and may be replaced in accordance with paragraph 3.3
3.5 A quorum for all committee meetings shall be five. To include at least one elected officer.
3.6 All elected officers and appointed committee members must be fully paid up members of the club.
4 MEMBERSHIP
4.1 Applications for membership shall be made to the secretary, with an official application form signed by a proposer and seconder, accompanied by the subscription fee. Membership shall become effective on receipt of acknowledgement from the secretary. Exceptionally, the secretary, after liaising with the committee, shall reserve the right to refuse membership. Members should be over 16 years of age.
4.2 Membership subscription rates shall be reviewed from time to time and revised as necessary with the approval of the membership at the A.G.M.
4.3 The subscription year shall run from the 1st February to 31st January. A member whose subscription is more than one month in arrears shall cease to be a member of the club until such time as the subscription has been paid. Subscriptions received after the final date, which will be advertised in the club magazine, will be returned and that person will no longer be a member of the club or receive the club magazine.
4.4 Only fully paid up members shall be entitled to all the benefits of membership and to vote at general meetings. A fully paid up member is one who has been accepted into membership of the club after payment of the current subscription fee and is subsequently not in arrears.
4.5 Members shall hold themselves honour bound to abide by this constitution and the rules of the club in force at the time and, in all cases of dispute or disagreement, to accept the decision of the committee as final and binding.
4.6 The committee shall have the power, after due inquiry, to expel from membership of the club, any member who has committed a grave breach of the constitution or rules, or whose conduct in any respect makes it desirable in the interest of the club that such action be taken.
4.7 In the event of a member being expelled from the club, no refund of subscription shall be made.
5 MEETINGS
5.1 The Annual General Meeting (A.G.M.) shall be held at a suitable venue each year for the purpose of:
a) Approving minutes of the previous A.G.M.
b) Reviewing the activities of the club since the previous A.G.M.
c) Receiving a financial statement from the treasurer and approving the accounts, which must have been independently examined by internal review and presented for approval at A.G.M.
d) Nominations for each committee post will be proposed, seconded and voted on separately. No block voting for re-election is allowed.
e) Debating and voting on any motion put to the meeting. Any such motions to be notified in writing to the secretary by a date to be fixed by the committee each year and published in the club magazine. This date shall not be less than 30 days before the meeting. They shall be included in the A.G.M. agenda.
f) Discussing any other business
5.2 An extraordinary general meeting may be convened by the committee at it's own request, or on the written request of not less than 60% fully paid up members of the club. Notice of at least 28 days shall be given of the date and purpose of the meeting.
5.3 Voting at any general meeting shall be by simple majority of those fully paid up members present. The chairman of the meeting shall have a casing vote. voting by proxy shall not be allowed.
5.4 Should any motion be passed at a general meeting which in the opinion of any two elected officers or committee members would seriously affect the nature of the club, they may put the matter to a postal ballot of the entire membership of the club withing 60 days of declaring the intention to do so at the meeting.
5.5 No motion shall be included on the agenda of a general meeting unless it has been proposed and seconded and both the proposer and seconder are present at the meeting. However, if the proposer or seconder is unable to be present for any justifiable reason (such as illness, incapacity etc.) then the motion may be proposed and seconded from the floor at the meeting.
5.6 Amendments to motions may be tabled, proposed and seconded at a general meeting. Any such amendments shall be accepted or rejected by a vote taken at the meeting before voting on the main motion, amended if necessary.
6 GENERAL
6.1 The financial year shall be from 1st February to 31st January.
6.2 No alteration or addition to this constitution shall be made except as a result of a motion debated and passed at a general meeting.
6.3 All additional rules, regulations, data and information provided for the benefit of the members directly and/or via the club magazine shall be at the discretion of the club's elected committee and it's appointed officers.
6.4 Every member shall receive, upon joining the club, a numbered membership card, a copy of this constitution and club rules.
6.5 The constitution is amended at any time due to a general meeting decision, every member shall receive an amendment as soon as practical.
6.6 The club chairman shall take the chair at all management committee meetings, A.G.M. or E.G.M. In the chairman's absence the vice-chairman will take the chair.
The club secretary shall be the chief executive officer of the club. He shall act as secretary to the management committee. He shall compile minutes and maintain the minute book in good order and safekeeping. He shall maintain a current copy of the club rules, which shall be available to any member at all reasonable times.
The club treasurer shall be the chief financial officer of the club. He shall have charge of the club bank accounts. The club treasurer shall have the general authority to make payments from the club funds of a normal and/or recurring nature without any special permission being obtained.
The club treasurer shall maintain full and accurate records of all income and expenditure and such other information as may be necessary. He shall prepare annually a financial statement and balance sheet, which shall be presented for approval at the A.G.M.
The club treasurer shall act as financial adviser to the management committee.
6.7 A member may be required to present his current membership card as proof of membership when voting at meeting or if it is requested by an officer of the club.
6.8 Members shall be entitled to purchase club badges and other such regalia as may be made available from time to time.
6.9 No member of the club shall publish any letter or document referring to the club, purporting to be published in it's name, without permission of the club secretary. Any liability arising from any publication made without such permission shall be entirely the responsibility of the individual or individuals concerned
6.10 It is the responsibility of individual club members to ensure their machines comply to all legal and statutory road requirements. Officers of the club may request verification and proof that the members and machines comply with the legal and statutory road requirements. The club will maintain statutory public liability insurance. The club accepts no responsibility for any loss or damage to any bikes in any event.
6.11 In the event of the disbandment of the club at a general meeting, providing that 60% of the paid up members at the meeting request disbandment by vote, the meeting shall then decide on the method of disposal of the club funds and assets.
THIS COMPLETES THE CONSTITUTION, REVISED AFTER THE A.G.M. IN 2015
1.1 The club shall be known as the Yorkshire Coast British Motor Cycle Club, herein after referred to as the club.
1.2 The club shall be a non-profit making body. all surplus monies shall eventually be used in ways that will benefit the membership as a whole.
2 OBJECTIVES
2.1 To encourage the ownership and preservation of all British Motor Cycles and foreign bikes over 25 years old.
2.2 To provide through it's officers and organisation such service as may be required by members to further the objectives of the club.
3 MANAGEMENT
3.1 The management of the club shall be entrusted to a committee consisting of chairman, vice-chairman, secretary, treasurer (the elected officers) and between five and eight ordinary committee members elected at the A.G.M.
3.2 The club chairman shall stand down after three years from the end of the A.G.M> at which he was elected. The retiring chairman will not be eligible for re-election for three years, but will be allowed to serve on the committee if proposed and seconded at the A.G.M. A new chairman shall be elected by ballot at the A.G.M. having first been proposed and seconded. All retiring officers and committee members may, if eligible, offer themselves for re-election.
3.3 If a vacancy for an officer or committee member of the club arises in mid term, due to unfortunate circumstances, it may be filled by a temporary appointment made by the committee. Any such appointment must be ratified by the membership at the next A.G.M. The committee shall have the power to co-opt a member on to the committee at any time if the member would be of benefit to the club in an advisory position.
3.4 Any committee member who fails to attend three consecutive meetings without adequate reason shall be deemed to have resigned from his or her elected post and may be replaced in accordance with paragraph 3.3
3.5 A quorum for all committee meetings shall be five. To include at least one elected officer.
3.6 All elected officers and appointed committee members must be fully paid up members of the club.
4 MEMBERSHIP
4.1 Applications for membership shall be made to the secretary, with an official application form signed by a proposer and seconder, accompanied by the subscription fee. Membership shall become effective on receipt of acknowledgement from the secretary. Exceptionally, the secretary, after liaising with the committee, shall reserve the right to refuse membership. Members should be over 16 years of age.
4.2 Membership subscription rates shall be reviewed from time to time and revised as necessary with the approval of the membership at the A.G.M.
4.3 The subscription year shall run from the 1st February to 31st January. A member whose subscription is more than one month in arrears shall cease to be a member of the club until such time as the subscription has been paid. Subscriptions received after the final date, which will be advertised in the club magazine, will be returned and that person will no longer be a member of the club or receive the club magazine.
4.4 Only fully paid up members shall be entitled to all the benefits of membership and to vote at general meetings. A fully paid up member is one who has been accepted into membership of the club after payment of the current subscription fee and is subsequently not in arrears.
4.5 Members shall hold themselves honour bound to abide by this constitution and the rules of the club in force at the time and, in all cases of dispute or disagreement, to accept the decision of the committee as final and binding.
4.6 The committee shall have the power, after due inquiry, to expel from membership of the club, any member who has committed a grave breach of the constitution or rules, or whose conduct in any respect makes it desirable in the interest of the club that such action be taken.
4.7 In the event of a member being expelled from the club, no refund of subscription shall be made.
5 MEETINGS
5.1 The Annual General Meeting (A.G.M.) shall be held at a suitable venue each year for the purpose of:
a) Approving minutes of the previous A.G.M.
b) Reviewing the activities of the club since the previous A.G.M.
c) Receiving a financial statement from the treasurer and approving the accounts, which must have been independently examined by internal review and presented for approval at A.G.M.
d) Nominations for each committee post will be proposed, seconded and voted on separately. No block voting for re-election is allowed.
e) Debating and voting on any motion put to the meeting. Any such motions to be notified in writing to the secretary by a date to be fixed by the committee each year and published in the club magazine. This date shall not be less than 30 days before the meeting. They shall be included in the A.G.M. agenda.
f) Discussing any other business
5.2 An extraordinary general meeting may be convened by the committee at it's own request, or on the written request of not less than 60% fully paid up members of the club. Notice of at least 28 days shall be given of the date and purpose of the meeting.
5.3 Voting at any general meeting shall be by simple majority of those fully paid up members present. The chairman of the meeting shall have a casing vote. voting by proxy shall not be allowed.
5.4 Should any motion be passed at a general meeting which in the opinion of any two elected officers or committee members would seriously affect the nature of the club, they may put the matter to a postal ballot of the entire membership of the club withing 60 days of declaring the intention to do so at the meeting.
5.5 No motion shall be included on the agenda of a general meeting unless it has been proposed and seconded and both the proposer and seconder are present at the meeting. However, if the proposer or seconder is unable to be present for any justifiable reason (such as illness, incapacity etc.) then the motion may be proposed and seconded from the floor at the meeting.
5.6 Amendments to motions may be tabled, proposed and seconded at a general meeting. Any such amendments shall be accepted or rejected by a vote taken at the meeting before voting on the main motion, amended if necessary.
6 GENERAL
6.1 The financial year shall be from 1st February to 31st January.
6.2 No alteration or addition to this constitution shall be made except as a result of a motion debated and passed at a general meeting.
6.3 All additional rules, regulations, data and information provided for the benefit of the members directly and/or via the club magazine shall be at the discretion of the club's elected committee and it's appointed officers.
6.4 Every member shall receive, upon joining the club, a numbered membership card, a copy of this constitution and club rules.
6.5 The constitution is amended at any time due to a general meeting decision, every member shall receive an amendment as soon as practical.
6.6 The club chairman shall take the chair at all management committee meetings, A.G.M. or E.G.M. In the chairman's absence the vice-chairman will take the chair.
The club secretary shall be the chief executive officer of the club. He shall act as secretary to the management committee. He shall compile minutes and maintain the minute book in good order and safekeeping. He shall maintain a current copy of the club rules, which shall be available to any member at all reasonable times.
The club treasurer shall be the chief financial officer of the club. He shall have charge of the club bank accounts. The club treasurer shall have the general authority to make payments from the club funds of a normal and/or recurring nature without any special permission being obtained.
The club treasurer shall maintain full and accurate records of all income and expenditure and such other information as may be necessary. He shall prepare annually a financial statement and balance sheet, which shall be presented for approval at the A.G.M.
The club treasurer shall act as financial adviser to the management committee.
6.7 A member may be required to present his current membership card as proof of membership when voting at meeting or if it is requested by an officer of the club.
6.8 Members shall be entitled to purchase club badges and other such regalia as may be made available from time to time.
6.9 No member of the club shall publish any letter or document referring to the club, purporting to be published in it's name, without permission of the club secretary. Any liability arising from any publication made without such permission shall be entirely the responsibility of the individual or individuals concerned
6.10 It is the responsibility of individual club members to ensure their machines comply to all legal and statutory road requirements. Officers of the club may request verification and proof that the members and machines comply with the legal and statutory road requirements. The club will maintain statutory public liability insurance. The club accepts no responsibility for any loss or damage to any bikes in any event.
6.11 In the event of the disbandment of the club at a general meeting, providing that 60% of the paid up members at the meeting request disbandment by vote, the meeting shall then decide on the method of disposal of the club funds and assets.
THIS COMPLETES THE CONSTITUTION, REVISED AFTER THE A.G.M. IN 2015